Difference between revisions of "2017 Yearly Meeting Notes"

From Bloominglabs
Jump to: navigation, search
(Created page with "Agenda for the 2014 yearly meeting. Saturday, February 11, 2017. 5:00PM to 9:00PM (If this is a little tl;dr, you can always skim it for the "Action Items" sections to know w...")
 
(→‎Elections: fixed my last name)
 
(26 intermediate revisions by 2 users not shown)
Line 1: Line 1:
−
Agenda for the 2014 yearly meeting.
+
Agenda for the 2017 yearly meeting.
 
Saturday, February 11, 2017. 5:00PM to 9:00PM
 
Saturday, February 11, 2017. 5:00PM to 9:00PM
  
Line 33: Line 33:
 
*Joe
 
*Joe
  
−
26 people!
+
(26 people!)
  
 
Note taker: Steve Charlesworth (if you have more notes to add, please do! Or if you have a question about something I've recorded, please ask!)
 
Note taker: Steve Charlesworth (if you have more notes to add, please do! Or if you have a question about something I've recorded, please ask!)
  
 +
For the record, donuts from Cresent Donuts, pizza from Sam's Club (surprisingly acceptable)
  
 +
=== Financial Topics ===
  
−
== Topics ==
+
==== Financial Report ====
  
−
* For the record, donuts from Cresent Donuts, pizza from Sam's Club (surprisingly acceptable)
+
Treasurer Jenett T. presented the Financial Report. It is available on request from the board.
−
 
+
−
=== Financial Report ===
+
−
 
+
−
Treasurer Jenett T. presented this. It can be found (TODO) here.
+
  
 
Highlights:
 
Highlights:
 
* We averaged out at about 39 members, considering dues.
 
* We averaged out at about 39 members, considering dues.
 
* Workshops brought in about $1K of Revenue
 
* Workshops brought in about $1K of Revenue
−
* Overall we ha $20K revenue and $19K of expenses.
+
* Overall we had $20K revenue and $19K of expenses.
 
* Also a lot of Makevention info
 
* Also a lot of Makevention info
 +
 +
==== Tax Talk ====
 +
 +
As a 501c3 org, Bloominglabs does not have to pay sales tax. However, to take advantage of this you must use Bloominglabs' money. You can check with the board for details if you wish to help with a purchase for the space.
 +
 +
There is info in the ‘Bloominglabs Tax Exempt Docs’ Green folder in the top drawer of the green cabinet.
  
 
==== Donations ====
 
==== Donations ====
  
−
President Nathan H. aka dosman reminded all the donations receipts can be found in a folder by the coat rack. Please use these for donations.
+
President Nathan H. reminded all the donations receipts can be found in a folder by the coat rack. Please use these for donations.
  
 
Hardware Donations:
 
Hardware Donations:
Line 64: Line 68:
 
* Total value: $1958.32
 
* Total value: $1958.32
  
−
==== Membership Stats ====
+
Cash: if under $250, you don’t need anything from us.
 +
 
 +
If over $250, that requires a letter from us.
 +
 
 +
You can ask for a letter either way, though!
 +
 
 +
Reminder: Dues are NOT tax deductible.
 +
 
 +
=== Insurance ===
 +
 
 +
Jenett reminded all that you should send her a list of items in the space you'd like to have covered. We were also reminded the insurance covers visitors to the space, but not members. FYI.
 +
 
 +
=== Membership Stats ===
  
 
* 45 at the beginning of the year
 
* 45 at the beginning of the year
Line 71: Line 87:
 
* 46 members at the end of the year (math!)
 
* 46 members at the end of the year (math!)
  
−
==== Workshops and outreach ====
+
=== Workshops and outreach ===
  
 
There is a LOT of interest in another welding day. Neal just asks we don't hold it in August
 
There is a LOT of interest in another welding day. Neal just asks we don't hold it in August
Line 78: Line 94:
 
* Total events (includes library and Wonderlab events, H2H Sale, Mending days, u.s.w.): 31
 
* Total events (includes library and Wonderlab events, H2H Sale, Mending days, u.s.w.): 31
  
−
==== Reviewed the Annual Narrative ====
+
=== Reviewed the Annual Narrative ===
  
−
That can be found TODO here.
+
That is part of the overall report, along with the Financial Report, and is available upon request.
  
−
==== Nation of Makers Recap ====
+
=== Nation of Makers Recap ===
 
Secretary Steve Charlesworth relayed the story of the board's visit to D.C. in August, the Nation of Makers meeting, and the aftermath. To summarize: it was a great opportunity to meet with other Makerspace organizers, and it evolved into a community (and 501c3 organization with Adam Savage and other luminaries of the making world on the board) that we can tap into for resources and expertise. Contact Jenett or Steve if you'd like to get connected with them.
 
Secretary Steve Charlesworth relayed the story of the board's visit to D.C. in August, the Nation of Makers meeting, and the aftermath. To summarize: it was a great opportunity to meet with other Makerspace organizers, and it evolved into a community (and 501c3 organization with Adam Savage and other luminaries of the making world on the board) that we can tap into for resources and expertise. Contact Jenett or Steve if you'd like to get connected with them.
  
−
==== Trebuchet Recap ====
+
=== Trebuchet Recap ===
  
 
Heath led up the Trebuchet project which was a lot of fun, and brought glory to Bloominglabs in terms of public exposure AND the trophy for accuracy. We are definitely doing it again next year. Daniel H. says we have an open invitation from a local pumpkin patch (Fowler) to test on their grounds and use some of their pumpkins.
 
Heath led up the Trebuchet project which was a lot of fun, and brought glory to Bloominglabs in terms of public exposure AND the trophy for accuracy. We are definitely doing it again next year. Daniel H. says we have an open invitation from a local pumpkin patch (Fowler) to test on their grounds and use some of their pumpkins.
  
−
==== The Warrant Canary ====
+
=== The Warrant Canary ===
  
−
Our report includes a warrant canary (https://en.wikipedia.org/wiki/Warrant_canary) Basically: 'A warrant canary is a method by which a communications service provider aims to inform its users that the provider has not been served with a secret government subpoena.' Nathan has the key and will pass it along to the new board.
+
Our report includes a warrant canary https://en.wikipedia.org/wiki/Warrant_canary Basically: 'A warrant canary is a method by which a communications service provider aims to inform its users that the provider has not been served with a secret government subpoena.' Nathan has the key and will pass it along to the new board.
−
+
−
==== Insurance ====
+
  
−
Jenett reminded all that you should send her a list of items in the space you'd like to have covered. We were also reminded the insurance covers visitors to the space, but not members. FYI.
+
=== Elections ===
  
−
==== Tax Talk ====
+
There was much excitement with board members Steve and Nathan stepping down to create an opportunity for other Bloominglabs members to experience the responsibilities and satisfaction (power? not so much) of being on the board. 'Laser' Dan stepped forward to run for President, Heath R. for Treasurer, leaving an opening for Secretary and 2 At-Large positions. We received an email from Zach seeming to express interest in an At-Large position, however later it was decided because he could not regularly attend Wednesday public nights he would not put his hat in the ring for the office. Will 'Robot' boldly stepped forward to be considered for Secretary, and after a back-and-forth, Alex VH. and Gavin W. were persuaded to apply for the At-Large positions.
  
−
As a 501c3 org, Bloominglabs does not have to pay sales tax. However, to take advantage of this you must use Bloominglabs' money. You can check with the board for details if you wish to help with a purchase for the space.  
+
Because Alex may not be staying in Bloomington through the year, if he leaves, Zach may take over for him. Stay tuned.
−
* 2016 Annual Report presented by the existing board
+
−
** Annual Report linked here
+
−
* Insurance - what we have, what it covers, cost
+
−
* How we handle donations
+
−
** Cash
+
−
** In-kind (hardware)
+
−
* Review sales tax exemption purchase process (green binder)
+
−
** Trebuchet a perfect example - group project in the name of Bloominglabs - save that sales tax!
+
  
−
* Officer elections
+
Votes were unanimously in favor of the applicants, so your 2017 Bloominglabs Board is:
−
** count votes in absentia too
+
  
−
==== Year in review 2016 ====
+
* President: 'LaserDan' Halsey
−
* Member survey results
+
* Secretary: Will 'Robot' Wright
−
* Member exit survey results
+
* Treasurer: Heath 'Roush in the Housh'
 +
* At Large: Alex 'AVH1' Von Hoene
 +
* At Large: Gavin 'Give Me a Nickname' Whelan
  
−
* Who have we colaborated with?
+
For reference: ordinarily an organization would have a Board of Directors and Officers. We fold them both together.
−
* What workshops did we have?
+
−
** Arduino
+
−
** Arduino and Motors
+
−
** 3D Printing
+
−
** Laser Cutter
+
−
** Arduino + Motors + 3D Printing + Laser Cutting as the 'Useless Machine' Series
+
−
** Welding Day
+
−
* Nation of Makers
+
−
* Trebuchet (great group project + we won the accuracy prize)
+
−
* Instructables Makerspace Contest (we achieved the 10+ Featured Instructables Prize level)
+
−
** Small laser engraver from MakeBlock procured as a prize
+
−
* Current member survey results
+
−
* Makevention 2016 - how did it go?
+
−
** Makevention 2017 - are we doing it again?
+
−
** Fundraising for our eventual move using Makevention?
+
−
* Car lift - how has it worked out for people?
+
−
* Ham radio HF antenna connected, our HF station works now.
+
−
* New dumpster, reminder not to use Adam Nahas' s any more
+
  
−
==== 2017 Goals, things to discuss ====
+
There is a guide re: the responsibilities and expectations of officers on the Wiki ([[Officers Guide]])
−
* Keep an eye out for the next home of Bloominglabs
+
−
* Fundraising for our move (build-out to make our current location habitable was about $1500)
+
−
* Spring 2017 workshops
+
−
** Screen printing
+
−
** Using Encryption (PGP, OTP, etc)
+
−
* Fund raising for replacement TIG welder
+
−
** Already about 1/2 way there with welding funds collected
+
−
* Chrstian's tools still in the workshop... year 2 (green 3-wheeled machine)
+
−
* Reminder - anyone can start a periodic meetup at Blabs or call a members meeting
+
−
* Anyone going to the Midwest RepRap Festival in Goshen? [https://www.eventbrite.com/e/2017-midwest-reprap-festival-mrrf2017-aka-mrrf-tickets-28382784673]
+
−
* Reminder of ways to contact the officers/board for emergencies: contact email, and google voice # in emergencies
+
−
* Keep Rockin'
+
−
* Anything else?
+
  
 +
=== Bloominglabs First Annual Membership Survey ===
  
 +
Secretary Steve Charlesworth put together the survey with some help from President Nathan, who covered the New Member/Onboarding questions, and a board member at 'Make Haven' in New Haven Connecticut, who he met via the Nation of Makers and had some surveys and survey reports from his space. The report with infographics and commentary can be found [https://docs.google.com/document/d/1RXAh0_rHotD5o-Isa-j0YQXaJORuCJcBPGnzuSZoeI8/edit?usp=sharing here].
  
 +
Highlights
  
 +
* 17 people responded, which is a reasonably good response rate considering there are 46 members (37% - this was better than in other Makerspace surveys Steve saw)
 +
* Most complaints were around messiness and not taking responsibility, THE ETERNAL HACKERSPACE STRUGGLE. We will try to address via cleaning days, shaming, and Jenett will follow through with a poster of 'Expectations' to remind people what is expected in terms of being a good workshop citizen.
 +
* People mentioned Bloominglabs could do better in the diversity department. We are doing a bit better in terms of gender balance although we can always do better. Jenett mentioned possibly holding workshops and events that might specifically appeal to (but not bedirected at or limited to) women. Constance praised the members of Bloominglabs and the culture for being free of 'mansplanation', and reminded us that reaching out and involving the art community could also help address this imbalance.
 +
* On that note, Bloominglabs' Community and Culture got Rave Reviews from respondents.
 +
* Overall, satisfaction is high.
 +
* There's a lot of interest in: CNC, Blacksmithing, and more as new topics
 +
* People really love the wood shop and it was one of the most highly used and rated areas
  
 +
A couple respondents expressed interest in 'a directory of Bloominglabs members, with their picture and possibly a listing of their special skills and knowledge'. The discussion resulting from that led to the formation of the 'New Bloominglabs Web Team': Constance, Joey, Hans, Ryder and Jeff. They are going to meet Sat, Feb 18, 2017 at 5pm to get this effort underway.
  
−
AUSTINS BIT
+
=== Bloominglabs Exit Surveys ===
  
−
== Administrivia (Monies, Tax information, Membership, etc) ==
+
President Nathan H. presented on this topic.
−
* Non-profit status & relationship with School Factory
+
−
=== Meeting notes ===
+
−
===== Financial information =====
+
−
We reviewed the bank accounts and other financial information. Conclusion: We are doing pretty well, especially compared to previous years. We do have several members who owe back dues, but we are at a good spot as far as paying for bills and other things while having money come in. No bank issues for a long time.
+
  
−
===== Taxes and School Factory =====
+
In summary, people leave because:
−
We are officially a non-profit (and have been for about a year), so we do not pay taxes like we used to. We have 21 months to file taxes after declaring non-profit status, so we need to file this year to be safe. We are not yet a 501c3, but can apply as a 501c4 or 501c7. The most important distinction here is that if we were a 501c3 people would be able to claim their donations to us on their taxes. Right now for them to do that we have to go through School Factory, and when we do that they get 10% of that donation. We are currently working on becoming no longer affiliated with School Factory, but for the time being we have learned how to make the best use of them that we can. To get 501c3 status we have to prove we are a charity and that we do charitable things for the community. We definitely do that, we just need to work on the proving it part. As far as additional paper work goes, we are already filing about as much as we would have to if we weren't affiliated with School Factory, so we are not concerned.
+
* They move away
 +
* They don’t have time to use Bloominglabs
  
−
<b>Concerns. </b>One concern raised during the meeting was for how we are allowed to use money through Bloominglabs, as far as being taxed and keeping our non-profit status is concerned. We are allowed to purchase things with Bloominglabs funds for Bloominglabs. We're a valid company. We just aren't allowed to take a profit out of it. We can even hire people and pay them a salary if we wanted to, we just can't take money out of Bloominglabs' bank account and claim it for people.
+
While people occasionally comment on the mess in the space, we haven't really seen major red flags in these surveys.
  
−
===== Donations (of things and of money) =====
+
=== The Instructables Contest ===
−
If you hear of people who would like to donate equipment to the space, we can provide them with the paper donation form so that they can use it as a tax deduction if they wish. If they don't care about that, then we can just take their stuff directly. If they want the tax deduction, it must go through School Factory (until we are our own 501c3).
+
  
−
===== Membership =====
+
Steve C., Nathan H., and Joey C. submitted instructables on behalf of Bloominglabs for Instructables' Makerspace Contest https://www.instructables.com/contest/Makerspace/. While we couldn't keep up quantity-wise with the likes of YuKonstruct, our submissions were high-quality so we achieved the prize level for 10 or more Featured Instructables. Prizes included t-shirts and most importantly we applied the $200 Makeblock gift code toward a Laser Engraver that's now at the space, in the laser room. Whether a contest is running or not, posting a project on Instructables (or hackster.io, or hackaday, etc) is a great way to both share your knowledge with the community and to promote Bloominglabs.
−
We are currently at 25 members, but will probably lose another 2 in the next couple of weeks. Around this time last year we did a push for increasing membership, so we will likely need to do the same for this year. We have not heard anything negative to concern us about our decreased membership, but if you do hear something (like "I left because I did not feel welcome") then please speak up so that we can try to mitigate those concerns. For now, though, our members who have left have done so for reasons outside of our control. Members who have left should still be encouraged to attend public meetings.
+
  
−
<b>Concerns. </b>It might not be completely obvious to members that they need to let us know if they are intentionally discontinuing their dues payments because they no longer plan to attend. It's fine if they decide to not be a member for a few months, but they do need to let somebody know for record-keeping purposes.
+
=== Makevention 2017 ===
  
−
===== Making Money =====
+
Crudload of Makevention talk.
−
We have been doing a pretty good job with replenishing the bank accounts through workshops. We will try to ramp this up, because it would be nice to have a buffer for potential relocation. See below for more information about these efforts.
+
* Steve B. left his position at the Library so it's gone back to being totally Bloominglabs' baby
 +
* We are going to use it as a fundraiser, specifically to raise funds toward a new space. Jenett says let's shoot for $10K at the door. The budget is $2800.
 +
* Jenett put out a call for volunteers.
  
−
=== Action Items ===
+
=== Bloominglabs' Next Location ===
−
* anyone who would like to help Jenett with the taxes side of thing, please speak up and contact her.
+
−
* push for membership!
+
−
** e.g. flyers
+
  
−
== Review our achievements from the past year ==
+
Lots of discussion on this topic. Jenett mentioned a spot, and Joe stated that there was 'asbestos raining down from the ceiling'. Jenett is sure Bloominglabs can 'make it better'; Steve can be considered the asbestos canary. His presence in the next space will indicate the absence of asbestos.
−
* Laser cutter
+
−
* Makevention
+
−
* Membership grew over the summer (has since dropped a bit but still more than last year)
+
−
* We got more press on the Internet/radio/print media
+
−
* Classes and Workshops
+
  
−
=== Meeting Notes ===
+
'The Warehouse' came up, too. Historically, Bloominglabs members were wary of throwing their lot in with a group whose mission is trying to convert people to Christianity. As far as diversity goes, Bloominglabs does succeed in having a lot of diversity on the religious front.A couple people observed that 'Habitat For Humanity' also has a mission of converting people to Christianity via affordable housing. Bloominglabs continues to strive to be neutral on both political and religious matters. If you're a maker, come on down! We're not going to judge or exclude. We most definitely don't want Jewish, Muslim, Atheist, or other individuals to feel unwelcome.
−
We got a laser cutter! And broke it twice. Once because of a defective tube, another time because laser tubes apparently do not appreciate the frozen outside air coming in through the direct access vent...oops.
+
  
−
Makevention was obviously awesome, thanks everyone! (especially Jenett)
+
Jenett is going to redevelopment meetings.
  
−
Membership grew to over 30 at one point! We will get up there again, some day, so we aren't worried about it.
+
There was discussion of the Mill/Kiln building, which is ~5K sq ft.
  
−
We have had a lot of good press throughout the year, from WFIU and other media events we've participated in. We have heard people say that they took their job in Bloomington specifically because they knew that there was a hackerspace here. We have yet to hear anything negative about the space, and have even specifically looked for it through reviews etc. If you come across anything please say something so we can find out how to improve.
+
There was reference to the 'ESD' (Economic and Sustainable Development).
  
−
We have put on several workshops and classes throughout the year (Arduino, Lathe, Rain Barrel, etc).  
+
Jenett proposes buying a space outright as opposed to renting. Fundraising (Makevention?) and crowdfunding (Gofundme? Other?) would factor in heavily.
  
−
=== Action Items ===
+
There was discussion of the Bloomington//Monroe County Foundation being asked‘Could you give us money to help’? and the answer being: 25K and they would match it. (need to circle back to confirm).
−
* If you know of any other achievements that should be listed here for posterity's sake, please add them in or let someone know so they can add it in.
+
  
−
== Areas for Improvement ==
+
Finally, the deadline for Letter of intent for foundation grants is September (Bloomington/Monroe County Foundation).
−
* Keeping the space clean
+
−
*
+
  
−
=== Meeting Notes ===
+
The search continues!
−
We have done some work recently on keeping the space clean and organized, but more can always be used. There are currently metal chips in the carpet in the front room that should not be too hard to be taken care of, we just need someone to get on it and do it. There was an expressed interest in pulling the carpet up. This is a possibility if someone is really interested in leading the charge on this and willing to pay for the tile to go in (which will also probably have to be replaced when we move because we WILL destroy it).
+
  
−
One thing that would be really nice about doing a serious clean of the space is that we could then bring companies and other people by the space for a tour.
+
=== Check in on specific areas ===
  
−
There are plans floating around with a lot of Bloominglabs' assets on them showing how they could be reorganized, but we keep getting new equipment so they are hard to keep up to date.
+
==== Car Lift ====
  
−
<b>Building Committee</b> Nick and Ally are now our official "Building Committee" in charge of the organization and cleanliness of the space (that description is probably still very flexible so feel free to change it!). Feel free to have meetings and email out the notes from them to the rest of us! Potential things for this building committee to tackle / ideas mentioned during the meeting:
+
How is it working out for people? The lift has gotten a lot of use, and to members' credit, we haven't had issues with mess or fluids. Still, all are reminded to check for drips and clean them up. Apple observes that sawdust is very useful toward the end of cleanup and keeping this under control.
−
* Setting aside a few days to really reorganize the entire space.
+
−
* Bringing in dividers for the electronics room.
+
−
* Official static mat for working on electronics
+
−
* More locked storage spaces
+
−
** IU might be selling something like this that we can use, so keep an eye out
+
−
* Eye wash station
+
−
* Unlabeled chemicals are an issue
+
−
* Guards for the tools
+
−
** Remember we are not employees, so we don't actually have to be Osha compliant. But some safety is nice ;)
+
−
* A material's shop would be nice (for the laser cutter materials, for blank metal stock, etc)
+
−
** Not necessarily as a way to make money, but as a way to keep our materials-for-use organized.
+
  
−
=== Action Items ===
+
==== HAM Area ====
−
* Building committee should meet and start thinking about what it would like to do
+
−
* If you have questions about building codes, Allyn can field those. He works with the guy who wrote the building codes for Indiana.
+
−
* The material's shop idea needs to be worked out.
+
  
−
== Any outstanding issues from the 2013 yearly meeting? ==
+
There is a small but very enthusiastic contingent of HAMs at Blabs. Check the Wiki for info about the scanner.
−
* Security system/video camera?
+
  
−
=== Meeting Notes ===
+
=== Grants? ===
−
Someone has yet to do something about the security issues brought up during last year's annual meeting. There are cameras installed that take pictures of the space. We are putting up stickers on the door declaring that there is a security system in place, but there is definitely more that can be done to keep the space more secure. (It's probably not the best idea to share all of these details publicly, though.)
+
  
−
=== Action Items ===
+
This comes up every year. Yes, we've thought about it. Yes, we have people among our membership with experience writing grants. We are wary of the reporting and accounting requirements associated with such grants. Bloominglabs is a do-ocracy. If you have a good idea, ask about it, if it hasn't happened or isn't being worked on currently, congratulations, you are now in charge of that project.
−
A member-only spot on the wiki might be helpful.
+
  
−
== Issues to discuss ==
+
=== Workshop Ideas ===
−
* Potential relocation of space
+
−
* Makevention 2014
+
−
* Not an issue per se, but what things can we do for fundraising and/or apply for grants?
+
−
* Workshops for the coming year
+
−
** Machining class
+
−
** Using PGP encryption with email (signups from Makevention still)
+
−
* Children in the space
+
−
* Membership dues
+
−
* Officer elections
+
  
−
=== Meeting Notes ===
+
Nathan and Steve had an idea for a workshop around encryption and good practices for protecting yourself online.
−
<b>Relocation.</b> The short of it is we are probably staying in this space for the time being, and that's fine. We would benefit from a larger space but can make do for now. One of the spaces we were interested in has been sublet until June or longer, unfortunately. The firehouse could take another 2 or 3 years for there to be an official decision. And parking around that space could be an issue anyway, so it has become less desirable for some members. Would we ever want to actually own property? This can be discussed again at a later time. There are pros and cons, but for the most part we seem to lean toward "no, except for the firehouse." The Pizzara place is still a very nice possibility. It's close to JB salvage, is at the end of the B-line trail, has a bus stop right next to it, is close to the eco-village guys, etc. We would need around 40 members to pay for it though.
+
  
−
<b>Makevention.</b> [[Makevention]] page has more information. Brought up during the meeting: it would be fun to do something with the Terre Haute makerspace that is getting started. Makevention has already started having meetings. We will contact the exhibitors from last year first before opening it up to others. Circuit bending would be fun to do at the upcoming Makevention. Having a place for kids to take apart computers could be fun too. That would make good use of all the junk people donate to us, as well as sort of providing free labor (they mind find some useful components for us!). As far as advertising goes, a surprising number of people responded because of the yard signs. This should be focused on more for the upcoming Makevention! We could also do a soldering workshop here.
+
Along those lines, Jimmy suggests hosting a 'Crypto Party'.
  
−
<b>Fundraising.</b> If anyone wants to lead the charge to fundraise for something they want to see, then they can lead the charge. Funds only have to go through school factory if they want to take it off of their taxes. And in that case they take 10%. So we would need to fund raise for 10% more than the cost of the thing. Classes and workshops bring in extra money and are always helpful.  
+
Jeff (aka Jean Francois) suggests a workshop about telescopes.
  
−
<b>Workshops.</b> To run soon: Arduino class, AI class, brewing class, laser class, solar panel class, soldering workshops (could we do one of these every quarter?), mending workshops where we help people fix things from around their houses (pair this with the 3D printer and laser cutter skills). Open house in spring? For all workshops in the future, make sure you have it set up so that people need to pre-pay to save their spots.  
+
Jenett's Cluster Admin class is already bringing in $950, which is super-cool.
  
−
Soldering workshop prep: printed circuit boards, could we just get them through a service? (that's too expensive and not worth it and not very hacker-like). Nathan is happy to just do them himself if it's just him doing it. We scheduled 3: one for Feb 18, one for Feb 25, and one for March 4. The last two are a surface mount workshop.
+
Daniel and Jenett suggest a Screenprinting workshop.
  
−
Rain barrel workshop on the 29th and 30th (which month? I didn't get that down).
+
As before, by popular demand Bloominglabs will likely host another Welding Day - just not in August!
  
−
Open house and flea market: some time in May.
+
LaserDan is eager and enthusiastic about hosting another Laser Cutter Workshop, including teaching people Inkscape design skills.
  
−
Unattended children in the space is not a problem, but we definitely don't want it to become one either. If you are under 18, you have to have a parent or guardian with you in the space. We talked about implementing a buddy system of some kind, where maybe a member can be a "sponsor" of someone younger than 18. We are a little bit relaxed with this rule when it comes to high schoolers in the space during public meeting nights. We did not reach a resolution on this discussion so we should probably bring it up during another meeting.
+
Allen I. offers to teach a SketchUp class.
  
−
How do we feel about the homeschool group that comes into the space? Are they monopolizing the space? Are they taking advantage of our public nights some how? What does "taking advantage" of our public nights look like? For now we do not think this is a big problem, but we should keep our eyes open for it.
+
Alex H. is game to teach 3D modelling: Blender, SolveSpace, etc.
  
−
We had a long discussion about membership dues. This needs to happen again at another meeting, because we did not resolve it.
+
Ryder offers to teach a web dev course.
  
−
<b>Officer Elections.</b> All officers remained the same. There might be some name changes though.
+
Nick has mentioned doing a power generation workshop - let's encourage him to do that!
  
−
=== Action Items ===
+
The guy behind the 'plant tower' may be available to help us have a workshop related to that topic.
−
* If you have an idea for a workshop or class, please let someone know about it!
+
−
** What should NOT stop you from doing a class or workshop is worrying about getting some kind of permission to do it. You have permission. Just let people know about it so that they can 1) help out, and 2) know what the space is being used for
+
−
*** We can help with advertising etc.
+
−
* Jenett will look into the space across the street from the fire house
+
−
** If you are interested in helping her do this, do it!
+
−
* We need to discuss what our rule is for people under the age of 18 and whether they can be in the space without their parents or guardians.
+
−
* If you are interested in helping out with Makevention, contact Jenett. But be careful, because she WILL put you to work!
+
−
* Include notes about makevention in this page on the Makevention page!
+
−
* Nick: write up a little description about your surface mount workshop!
+
−
* We need better signage for the laser cutter, making sure people know to track their time on the laser to know how much to pay
+
  
−
== Ideas/plans/dreams/hopes ==
+
Joey C. suggests a medieval weapons workshop. For example, a bow he and Jimmy made recently at the space.
−
* Group projects (thermostat is going on but more of course would be great)
+
−
* Hack-a-thons (host or participate in them)
+
−
* Monthly or weekly topic-specific events (Thursday's 'Microcontroller Madness', groups like HAM or 3D printing groups)
+
−
* Participation at other events (Louisville Arcade Expo, DerbyCon, other area Maker Faires)
+
−
*
+
  
−
=== Meeting Notes ===
+
If you are interested in hosting a workshop, Nathan H. will help with logistics.
  
−
== Outstanding Concerns ==
+
Get it on the calendar! In the words of Henry Rollins (by way of the Pink Fairies) 'don't talk about it - do it!'!
−
Things we will probably need to pick back up in a future meeting because we did not resolve them during this meeting.
+
−
* Children under 18 in the space
+
−
* What is allowed and what is not allowed during public nights? How do we know when people are "taking advantage" of our open public nights? Is there a line to cross in this area where we feel like we need to start charging membership dues?
+
−
* Membership dues (specifically a tiered membership?)
+
  
 +
=== Other Projects ===
 +
 +
Jenett: Power Wheels race
 +
 +
Steve and Dan: Power Tools Dragstrip racing. We saw it at the Louisville Mini Make Faire, and were inspired.
 +
 +
'Hebotics Hackathon'
 +
 +
Demolition Derby
 +
 +
Drone Racing
 +
 +
More Trebuchet? Yes, please!
 +
 +
=== Miscellaneous ===
 +
 +
We really need to get Christian's tools moved out.
 +
 +
Would Bloominglabs like to apply funds toward a Tig Welder? Joey C. reminds all that there's a 'wish list' on the whiteboard in the main area. Let's consider that and consult with the group before pulling the trigger on a Tig welder.
 +
 +
That's all folks, keep rocking in 2017!
 +
 +
=== Action Items ===
 +
* Steve to write up notes on the meeting - done, you just read it (2/19/2017)
 +
* Jenett to finalize and print up the 'Expectations' poster
 +
* Everybody to keep an eye out for our next location
 +
* Steve, Jenett and Nathan to work with the new board to give them info they need and answer their questions.
 +
* Steve to break out the Survey into a Member Survey and New Member Survey. The New member survey will be sent to members after their first month is complete.
 +
* 'New Web Team' (Constance, Joey, Hans, Ryder, Jeff) to have a meeting Sat Feb 18, 2017 at 5pm to work on the new improved web presence including a 'member directory' - done, they met (2/18/2017)
  
 
[[Category:Meetings]]
 
[[Category:Meetings]]

Latest revision as of 02:20, 19 February 2018

Agenda for the 2017 yearly meeting. Saturday, February 11, 2017. 5:00PM to 9:00PM

(If this is a little tl;dr, you can always skim it for the "Action Items" sections to know what it is we are expecting people to help with)

Attendees:

  • Steve C.
  • Harpo R.
  • Alex H.
  • Hans K. (not a member - with his Dad, Vic K.)
  • Vic K.
  • Will Robot
  • ‘Laser’ Dan
  • Chet W.
  • Apple
  • Nathan H.
  • Jenett T.
  • Neal B.
  • Joey C.
  • Heath R.
  • Gavin W.
  • Jeff/Jean
  • Jimmy L.
  • Travis P.
  • Constance R.
  • Kyle Dirrim
  • Allen I.
  • Eric O.
  • Zach C.
  • Carrie
  • Mike
  • Joe

(26 people!)

Note taker: Steve Charlesworth (if you have more notes to add, please do! Or if you have a question about something I've recorded, please ask!)

For the record, donuts from Cresent Donuts, pizza from Sam's Club (surprisingly acceptable)

Contents

[edit] Financial Topics

[edit] Financial Report

Treasurer Jenett T. presented the Financial Report. It is available on request from the board.

Highlights:

  • We averaged out at about 39 members, considering dues.
  • Workshops brought in about $1K of Revenue
  • Overall we had $20K revenue and $19K of expenses.
  • Also a lot of Makevention info

[edit] Tax Talk

As a 501c3 org, Bloominglabs does not have to pay sales tax. However, to take advantage of this you must use Bloominglabs' money. You can check with the board for details if you wish to help with a purchase for the space.

There is info in the ‘Bloominglabs Tax Exempt Docs’ Green folder in the top drawer of the green cabinet.

[edit] Donations

President Nathan H. reminded all the donations receipts can be found in a folder by the coat rack. Please use these for donations.

Hardware Donations:

  • 4 donors
  • 7 receipts
  • Total items: 32
  • Total value: $1958.32

Cash: if under $250, you don’t need anything from us.

If over $250, that requires a letter from us.

You can ask for a letter either way, though!

Reminder: Dues are NOT tax deductible.

[edit] Insurance

Jenett reminded all that you should send her a list of items in the space you'd like to have covered. We were also reminded the insurance covers visitors to the space, but not members. FYI.

[edit] Membership Stats

  • 45 at the beginning of the year
  • 17 joined
  • 16 lost
  • 46 members at the end of the year (math!)

[edit] Workshops and outreach

There is a LOT of interest in another welding day. Neal just asks we don't hold it in August

  • Total workshops: 29
  • Total events (includes library and Wonderlab events, H2H Sale, Mending days, u.s.w.): 31

[edit] Reviewed the Annual Narrative

That is part of the overall report, along with the Financial Report, and is available upon request.

[edit] Nation of Makers Recap

Secretary Steve Charlesworth relayed the story of the board's visit to D.C. in August, the Nation of Makers meeting, and the aftermath. To summarize: it was a great opportunity to meet with other Makerspace organizers, and it evolved into a community (and 501c3 organization with Adam Savage and other luminaries of the making world on the board) that we can tap into for resources and expertise. Contact Jenett or Steve if you'd like to get connected with them.

[edit] Trebuchet Recap

Heath led up the Trebuchet project which was a lot of fun, and brought glory to Bloominglabs in terms of public exposure AND the trophy for accuracy. We are definitely doing it again next year. Daniel H. says we have an open invitation from a local pumpkin patch (Fowler) to test on their grounds and use some of their pumpkins.

[edit] The Warrant Canary

Our report includes a warrant canary https://en.wikipedia.org/wiki/Warrant_canary Basically: 'A warrant canary is a method by which a communications service provider aims to inform its users that the provider has not been served with a secret government subpoena.' Nathan has the key and will pass it along to the new board.

[edit] Elections

There was much excitement with board members Steve and Nathan stepping down to create an opportunity for other Bloominglabs members to experience the responsibilities and satisfaction (power? not so much) of being on the board. 'Laser' Dan stepped forward to run for President, Heath R. for Treasurer, leaving an opening for Secretary and 2 At-Large positions. We received an email from Zach seeming to express interest in an At-Large position, however later it was decided because he could not regularly attend Wednesday public nights he would not put his hat in the ring for the office. Will 'Robot' boldly stepped forward to be considered for Secretary, and after a back-and-forth, Alex VH. and Gavin W. were persuaded to apply for the At-Large positions.

Because Alex may not be staying in Bloomington through the year, if he leaves, Zach may take over for him. Stay tuned.

Votes were unanimously in favor of the applicants, so your 2017 Bloominglabs Board is:

  • President: 'LaserDan' Halsey
  • Secretary: Will 'Robot' Wright
  • Treasurer: Heath 'Roush in the Housh'
  • At Large: Alex 'AVH1' Von Hoene
  • At Large: Gavin 'Give Me a Nickname' Whelan

For reference: ordinarily an organization would have a Board of Directors and Officers. We fold them both together.

There is a guide re: the responsibilities and expectations of officers on the Wiki (Officers Guide)

[edit] Bloominglabs First Annual Membership Survey

Secretary Steve Charlesworth put together the survey with some help from President Nathan, who covered the New Member/Onboarding questions, and a board member at 'Make Haven' in New Haven Connecticut, who he met via the Nation of Makers and had some surveys and survey reports from his space. The report with infographics and commentary can be found here.

Highlights

  • 17 people responded, which is a reasonably good response rate considering there are 46 members (37% - this was better than in other Makerspace surveys Steve saw)
  • Most complaints were around messiness and not taking responsibility, THE ETERNAL HACKERSPACE STRUGGLE. We will try to address via cleaning days, shaming, and Jenett will follow through with a poster of 'Expectations' to remind people what is expected in terms of being a good workshop citizen.
  • People mentioned Bloominglabs could do better in the diversity department. We are doing a bit better in terms of gender balance although we can always do better. Jenett mentioned possibly holding workshops and events that might specifically appeal to (but not bedirected at or limited to) women. Constance praised the members of Bloominglabs and the culture for being free of 'mansplanation', and reminded us that reaching out and involving the art community could also help address this imbalance.
  • On that note, Bloominglabs' Community and Culture got Rave Reviews from respondents.
  • Overall, satisfaction is high.
  • There's a lot of interest in: CNC, Blacksmithing, and more as new topics
  • People really love the wood shop and it was one of the most highly used and rated areas

A couple respondents expressed interest in 'a directory of Bloominglabs members, with their picture and possibly a listing of their special skills and knowledge'. The discussion resulting from that led to the formation of the 'New Bloominglabs Web Team': Constance, Joey, Hans, Ryder and Jeff. They are going to meet Sat, Feb 18, 2017 at 5pm to get this effort underway.

[edit] Bloominglabs Exit Surveys

President Nathan H. presented on this topic.

In summary, people leave because:

  • They move away
  • They don’t have time to use Bloominglabs

While people occasionally comment on the mess in the space, we haven't really seen major red flags in these surveys.

[edit] The Instructables Contest

Steve C., Nathan H., and Joey C. submitted instructables on behalf of Bloominglabs for Instructables' Makerspace Contest https://www.instructables.com/contest/Makerspace/. While we couldn't keep up quantity-wise with the likes of YuKonstruct, our submissions were high-quality so we achieved the prize level for 10 or more Featured Instructables. Prizes included t-shirts and most importantly we applied the $200 Makeblock gift code toward a Laser Engraver that's now at the space, in the laser room. Whether a contest is running or not, posting a project on Instructables (or hackster.io, or hackaday, etc) is a great way to both share your knowledge with the community and to promote Bloominglabs.

[edit] Makevention 2017

Crudload of Makevention talk.

  • Steve B. left his position at the Library so it's gone back to being totally Bloominglabs' baby
  • We are going to use it as a fundraiser, specifically to raise funds toward a new space. Jenett says let's shoot for $10K at the door. The budget is $2800.
  • Jenett put out a call for volunteers.

[edit] Bloominglabs' Next Location

Lots of discussion on this topic. Jenett mentioned a spot, and Joe stated that there was 'asbestos raining down from the ceiling'. Jenett is sure Bloominglabs can 'make it better'; Steve can be considered the asbestos canary. His presence in the next space will indicate the absence of asbestos.

'The Warehouse' came up, too. Historically, Bloominglabs members were wary of throwing their lot in with a group whose mission is trying to convert people to Christianity. As far as diversity goes, Bloominglabs does succeed in having a lot of diversity on the religious front.A couple people observed that 'Habitat For Humanity' also has a mission of converting people to Christianity via affordable housing. Bloominglabs continues to strive to be neutral on both political and religious matters. If you're a maker, come on down! We're not going to judge or exclude. We most definitely don't want Jewish, Muslim, Atheist, or other individuals to feel unwelcome.

Jenett is going to redevelopment meetings.

There was discussion of the Mill/Kiln building, which is ~5K sq ft.

There was reference to the 'ESD' (Economic and Sustainable Development).

Jenett proposes buying a space outright as opposed to renting. Fundraising (Makevention?) and crowdfunding (Gofundme? Other?) would factor in heavily.

There was discussion of the Bloomington//Monroe County Foundation being asked‘Could you give us money to help’? and the answer being: 25K and they would match it. (need to circle back to confirm).

Finally, the deadline for Letter of intent for foundation grants is September (Bloomington/Monroe County Foundation).

The search continues!

[edit] Check in on specific areas

[edit] Car Lift

How is it working out for people? The lift has gotten a lot of use, and to members' credit, we haven't had issues with mess or fluids. Still, all are reminded to check for drips and clean them up. Apple observes that sawdust is very useful toward the end of cleanup and keeping this under control.

[edit] HAM Area

There is a small but very enthusiastic contingent of HAMs at Blabs. Check the Wiki for info about the scanner.

[edit] Grants?

This comes up every year. Yes, we've thought about it. Yes, we have people among our membership with experience writing grants. We are wary of the reporting and accounting requirements associated with such grants. Bloominglabs is a do-ocracy. If you have a good idea, ask about it, if it hasn't happened or isn't being worked on currently, congratulations, you are now in charge of that project.

[edit] Workshop Ideas

Nathan and Steve had an idea for a workshop around encryption and good practices for protecting yourself online.

Along those lines, Jimmy suggests hosting a 'Crypto Party'.

Jeff (aka Jean Francois) suggests a workshop about telescopes.

Jenett's Cluster Admin class is already bringing in $950, which is super-cool.

Daniel and Jenett suggest a Screenprinting workshop.

As before, by popular demand Bloominglabs will likely host another Welding Day - just not in August!

LaserDan is eager and enthusiastic about hosting another Laser Cutter Workshop, including teaching people Inkscape design skills.

Allen I. offers to teach a SketchUp class.

Alex H. is game to teach 3D modelling: Blender, SolveSpace, etc.

Ryder offers to teach a web dev course.

Nick has mentioned doing a power generation workshop - let's encourage him to do that!

The guy behind the 'plant tower' may be available to help us have a workshop related to that topic.

Joey C. suggests a medieval weapons workshop. For example, a bow he and Jimmy made recently at the space.

If you are interested in hosting a workshop, Nathan H. will help with logistics.

Get it on the calendar! In the words of Henry Rollins (by way of the Pink Fairies) 'don't talk about it - do it!'!

[edit] Other Projects

Jenett: Power Wheels race

Steve and Dan: Power Tools Dragstrip racing. We saw it at the Louisville Mini Make Faire, and were inspired.

'Hebotics Hackathon'

Demolition Derby

Drone Racing

More Trebuchet? Yes, please!

[edit] Miscellaneous

We really need to get Christian's tools moved out.

Would Bloominglabs like to apply funds toward a Tig Welder? Joey C. reminds all that there's a 'wish list' on the whiteboard in the main area. Let's consider that and consult with the group before pulling the trigger on a Tig welder.

That's all folks, keep rocking in 2017!

[edit] Action Items

  • Steve to write up notes on the meeting - done, you just read it (2/19/2017)
  • Jenett to finalize and print up the 'Expectations' poster
  • Everybody to keep an eye out for our next location
  • Steve, Jenett and Nathan to work with the new board to give them info they need and answer their questions.
  • Steve to break out the Survey into a Member Survey and New Member Survey. The New member survey will be sent to members after their first month is complete.
  • 'New Web Team' (Constance, Joey, Hans, Ryder, Jeff) to have a meeting Sat Feb 18, 2017 at 5pm to work on the new improved web presence including a 'member directory' - done, they met (2/18/2017)
Retrieved from "http://mail.bloomingtonfools.org/index.php?title=2017_Yearly_Meeting_Notes&oldid=3568"
Personal tools