Difference between revisions of "Makevention"

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These are notes for the first and second Makeventions held (2013 & 2014)
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= Makevention 2014=
 
== Communication ==
 
== Communication ==
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We have two mailing lists setup, a committee list for those who wish to help put this event together and an announcement list for those who want to be notified of official details of the event. Please feel free to join in!
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* [http://www.makevention.org/ Website]
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* [http://www.makevention.org/mailman/listinfo/announce MakeVention Announce]
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* [http://www.makevention.org/mailman/listinfo/exhibitors Exhibitors mailing list]
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* [http://www.makevention.org/mailman/listinfo/committee MakeVention Committee]
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* [http://www.makevention.org/mailman/listinfo/volunteers Volunteers mailing list]
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* [http://www.makevention.org/mailman/listinfo/committee Committee mailing list]
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* [http://harold.uits.indiana.edu/Makevention/ExhibitorApplication/ExhibitorApplication.php Exhibitor Application]
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* Facebook page
  
 
== Advertising ==
 
== Advertising ==
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* [http://harold.uits.indiana.edu/Makevention/Makevention-Sponsorship-Prospectus.pdf Sponsor Prospectus]
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* [http://harold.uits.indiana.edu/~jtillots/Makevention/Makevention-2014_calling-all-makers-poster.pdf Flyer]
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* [http://bloominglabs.org/images/a/ab/Makevention-Exhibitor-flyer.pdf Exhibitor Flyer]
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* [http://harold.uits.indiana.edu/~jtillots/Makevention/Makevention-Logo-2014_Facebook-and-Online.png Online logo]
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* [http://harold.uits.indiana.edu/Makevention/ExhibitorApplication.php Exhibitor Application] - Please spread the word
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* [http://harold.uits.indiana.edu/~jtillots/Makevention/Makevention-Logo-2014_High-Res-for-PRINT.jpg Print logo]
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* [http://makevention.org Public Web Site] - This is ready to share.
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* [http://harold.uits.indiana.edu/~jtillots/Makevention/Calling-Makers_business-card_2014_WITH-DATE-01.jpg Business cards]
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* [http://harold.uits.indiana.edu/Makevention/logo.jpg Makevention logo] - Isn't it awesome!
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* Visit Bloomington is not going to advertise in markets outside of Bloomington.
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* Visit Bloomington is going to advertise in markets outside of Bloomington such as in Nuvo magazine in Indy, and similar magazines in Cincinnati and Louisville.
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== Letters of Support ==
 
== Letters of Support ==
Line 19: Line 25:
  
 
== Current Activities ==
 
== Current Activities ==
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* Creating a Kickstarter campaign to raise money
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** Having Blabs members donate money on the initial day ($5 a piece) and spread to their social media circles
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* Getting the word out so that people save the date
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** Having second thoughts about this. Perhaps we can just take donations on the Makevention website
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* Recruiting exhibitors
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* Pestering exhibitors to put in their applications
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* Finishing the prospectus
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** Putting all the contacts Jenett has in a mailing list and sending out reminders to sign up coincidentally with the Kickstarter campaign
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* Fill out Facebook page
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** Need to get the IU/PTI and the City on the FB pages (you can get them from the website)
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== Venue ==
 
== Venue ==
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* Convention Center - cost $2,000
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* Convention Center - cost $2,150
 
** Also use the parking lot across the B-Line and the parking lot across College
 
** Also use the parking lot across the B-Line and the parking lot across College
 
** Also use the B-Line
 
** Also use the B-Line
  
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== Dates ==
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== Date ==
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* The winner is August 24th
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* August 30th
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** Convention Center is totally open and they have us pencilled in at this time
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== Name Ideas ==
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** Same weekend as the 4th Street Art Festival
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* Makevention <- this is our winner!
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** Same weekend as an ISU (from Terre Haute)/IU home game
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** Might be cool to do something with the Terre Haute Hackerspace and Rose Hulmann (I have contacts at both)
  
 
== Organizing Team ==
 
== Organizing Team ==
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* Jenett Tillotson, Bloominglabs, exhibitors and general chair, jtillots ]at[ cogbots ]dot[ com
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* Jenett Tillotson, Bloominglabs, general chair, jtillots ]at[ cogbots ]dot[ com
 
* Therese Miller, IU/PTI, sponsorships, millertm ]at[ iu ]dot[ com
 
* Therese Miller, IU/PTI, sponsorships, millertm ]at[ iu ]dot[ com
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* Steve Backs, Monroe County Public Library, stiva ]at[ gmail ]dot[ com
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* Steve Backs, Monroe County Public Library, stivab ]at[ gmail ]dot[ com
 
* Michael Hoerger, Monroe County Public Library , advertising and graphic design, michaelismichael ]at[ gmail ]dot[ com
 
* Michael Hoerger, Monroe County Public Library , advertising and graphic design, michaelismichael ]at[ gmail ]dot[ com
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* Marc Cheetah, sponsors and general stuff, marc.j.cheetah ]at[ gmail ]dot[ com
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* Marc Cheetah, Monroe County Public Library, sponsors and general stuff, marc.j.cheetah ]at[ gmail ]dot[ com
 
* Nathan Heald, Bloominglabs, registration and schwag, dosman ]at[ packetsniffers ]dot[ com
 
* Nathan Heald, Bloominglabs, registration and schwag, dosman ]at[ packetsniffers ]dot[ com
 
* Barbara Hallock, volunteer coordinator, bahalloc ]at[ iu ]dot[ edu
 
* Barbara Hallock, volunteer coordinator, bahalloc ]at[ iu ]dot[ edu
 
* Austin Toombs, Bloominglabs booth coordinator, austintoombs ]at[ googlemail ]dot[ com
 
* Austin Toombs, Bloominglabs booth coordinator, austintoombs ]at[ googlemail ]dot[ com
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* Dan Halsey, Bloominglabs, badge maker and exhibitor coordinator, dakhalsey ]at[ gmail ]dot[ com
  
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== Exhibitors ==
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== Possible New Exhibitors ==
 
* Center for Sustainable Living
 
* Center for Sustainable Living
 
** Bike Project
 
** Bike Project
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** Discardia
 
 
* LVL1, Hive13, Club Cyberia, Makerspace: Goshen
 
* LVL1, Hive13, Club Cyberia, Makerspace: Goshen
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* Wonderlab
 
 
* Indiana Filmmakers Network
 
* Indiana Filmmakers Network
 
* Bloomington Print Collective
 
* Bloomington Print Collective
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* Bloomington and IU Amateur Radio Clubs
 
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* Nicole Jacquard/IU's fab lab
 
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* Local FIRST robotics teams
 
 
* Trained Eye Arts
 
* Trained Eye Arts
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* Robot Drawing Collective
 
 
* My Sister's Closet
 
* My Sister's Closet
 
* EGBG's - a Bloomington glass blowing shop
 
* EGBG's - a Bloomington glass blowing shop
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* Knitting club
 
 
* Mother Hubbard's Cupboard
 
* Mother Hubbard's Cupboard
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* Ivy Tech
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* Crane
  
 
== Possible Events ==
 
== Possible Events ==
 
* Power Wheels Race
 
* Power Wheels Race
 
* Circuit Bending
 
* Circuit Bending
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** Get toys from [http://www.mcswmd.org/recycling.reuseoptions.html Bloomington Reuse Center]
 
* Frankenstein stuffed animals
 
* Frankenstein stuffed animals
 
* Thursday night music event at the Bluebird
 
* Thursday night music event at the Bluebird
Line 77: Line 78:
 
** Ecovillage
 
** Ecovillage
 
* Saturday night Par-Tay at Bloominglabs
 
* Saturday night Par-Tay at Bloominglabs
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* Partnering with Hoosier to Hoosier event that is just a mile south down the B-Line
 
  
 
== Schools ==
 
== Schools ==
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* MCCSC - sent exhibitor flyer 5/17/2013
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* MCCSC
 
* Hoosier Hills
 
* Hoosier Hills
 
* Project School
 
* Project School
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* Pinnacle School
  
 
== Entertainment ==
 
== Entertainment ==
Line 89: Line 90:
  
 
== Possible Sponsors ==
 
== Possible Sponsors ==
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* Pinnacle School
 
* Hoosier Energy
 
* Hoosier Energy
 
* Crane's STEM group
 
* Crane's STEM group
 
* PTI
 
* PTI
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* Local beer and wine making companies
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* Cook
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** Upland (Nathan & Jenett) - Tim Spears - 812-336-2337
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* Ivy Tech
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*** Upland can't be involved with anything when there are kids there. :(
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* Cook (Therese & Jenett)
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** Steve has an engineering friend he is working with
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* Ivy Tech (Nathan & Jenett)
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** Entrepeneurship Institute - Steve Bryant
 
** Entrepeneurship Institute - Steve Bryant
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* Bender (Nathan & Jenett) - Paul Bender - 812-339-9730 x210
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* Bender Lumber
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** Marc will help
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** Paul Bender - 812-339-9730 x210
 
* Boston Scientific in Spencer
 
* Boston Scientific in Spencer
 
* Cummins
 
* Cummins
Line 106: Line 104:
 
* Herald Times (maybe in-kind advertising)
 
* Herald Times (maybe in-kind advertising)
 
* MCPL (in-kind graphic design)
 
* MCPL (in-kind graphic design)
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* Stansifers (Jenett)
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* Stansifers
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* Kleindorfers (Jenett)
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* Kleindorfers
 
* Neff Engineering, a local 80/20 distributor
 
* Neff Engineering, a local 80/20 distributor
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* Lowes, Menards, Radio Shack (Nathan)
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* Lowes, Menards, Radio Shack
 
* Bloomington Technology Partnership
 
* Bloomington Technology Partnership
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** Ron Walker (Steve)
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** Ron Walker
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** Katy Birge - Steve has talked to her
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** Katy Birge
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* SproutBox (Steve)
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* SproutBox
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* Mark Krenz/SUSO (Nathan)
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* Mark Krenz/SUSO
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* Layne Hydro (Steve)
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* Layne Hydro
 
** Vic's company
 
** Vic's company
  
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== Insurance ==
 
== Insurance ==
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* $300 plus $35 to add the Convention Center as an insured.
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* Cost?
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* Through M.J. Scheutz (Bloominglabs' insurance broker) and Cincinnati Insurance Company
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* Policy will be written August 1st (or sooner if the CC requires it)
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== Budget ==
 
== Budget ==
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* $2200 for renting the Convention Center
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* Venue
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* $335 for insurance
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* Insurance
 
* Printing
 
* Printing
 
** Flyers and posters to put up around Bloomington
 
** Flyers and posters to put up around Bloomington
Line 141: Line 137:
 
** HT ads when it gets closer to the event
 
** HT ads when it gets closer to the event
 
** Ads in the Ryder
 
** Ads in the Ryder
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*** Ryder has offered to do an article - contacted them 5/20/2013
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** Ads in the IDS
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** Ads in the IDS???
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** [http://www.outdoorbillboard.com/billboards-for-rent/indiana/bloomington Billboards around Bloomington]
 
** [http://www.outdoorbillboard.com/billboards-for-rent/indiana/bloomington Billboards around Bloomington]
 
* T-shirts for volunteers
 
* T-shirts for volunteers
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* Schwag
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* 50 Makevention shirts to sell during event plus pre-sales orders and volunteer shirts / ordered 8-8
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* Other Schwag?
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== Income ==
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* Charge vendors more ($25)
 +
* Encourage $5 per person/$15 for families donations
  
 
== Registration handout / badges & schwag ==
 
== Registration handout / badges & schwag ==
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* Best priced lanyards located so far: 300 for $60, 500 for $80 [http://www.usalanyards.com/round-cord-plain-lanyards-401-hk.aspx http://www.usalanyards.com/round-cord-plain-lanyards-401-hk.aspx]
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* 200 lanyards with badge clips / ordered 8-8
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* Acrylic laser cut badges for first N attendees
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* Wood gear laser-cut badges for $10, 100 to be made
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* Have cardstock/laminated badge for attendees after Acrylic badges run out
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* 500 paper badges
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* Bags for other sponsor/vendor schwag??
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* Bloominglabs related handout??
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== Other events around the same time ==
 
== Other events around the same time ==
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* [http://www.indiana.edu/~sustain/programs/hoosier-to-hoosier/index.php Hoosier to Hoosier community sale] - August 24 from 8:00 AM to 3:00 PM at The Warehouse in Bloomington
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* [http://www.indiana.edu/~sustain/programs/hoosier-to-hoosier/index.php Hoosier to Hoosier community sale]
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* [http://makerfairefortwayne.com/ Fort Wayne Regional Maker Faire] - September 14 & 15 (Fort Wayne IN)
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* [http://makerfairefortwayne.com/ Fort Wayne Regional Maker Faire]
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* [http://www.makerfairenashville.com/ Nashville Mini Maker Faire] - September 21st (Nashville TN)
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* [http://www.makerfairenashville.com/ Nashville Mini Maker Faire]
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* [http://makerfairelou.org/ Louisville Mini Maker Faire] - September 28th (Louisville KY) - same weekend as DerbyCon
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* [http://makerfairelou.org/ Louisville Mini Maker Faire]
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* DerbyCon
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* [https://sites.google.com/site/4thstreetfestival/ 4th Street Art Festival]
  
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[[Category:Events]]
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[[Category:Events]] [[Category:Makevention]]

Latest revision as of 14:43, 3 January 2019

These are notes for the first and second Makeventions held (2013 & 2014)


Contents

[edit] Makevention 2014

[edit] Communication

[edit] Advertising

[edit] Letters of Support

  • Library
  • City
  • BTP
  • Wonderlab

[edit] Current Activities

  • Getting the word out so that people save the date
  • Recruiting exhibitors
  • Finishing the prospectus

[edit] Venue

  • Convention Center - cost $2,150
    • Also use the parking lot across the B-Line and the parking lot across College
    • Also use the B-Line

[edit] Date

  • August 30th
    • Convention Center is totally open and they have us pencilled in at this time
    • Same weekend as the 4th Street Art Festival
    • Same weekend as an ISU (from Terre Haute)/IU home game
    • Might be cool to do something with the Terre Haute Hackerspace and Rose Hulmann (I have contacts at both)

[edit] Organizing Team

  • Jenett Tillotson, Bloominglabs, general chair, jtillots ]at[ cogbots ]dot[ com
  • Therese Miller, IU/PTI, sponsorships, millertm ]at[ iu ]dot[ com
  • Steve Backs, Monroe County Public Library, stivab ]at[ gmail ]dot[ com
  • Michael Hoerger, Monroe County Public Library , advertising and graphic design, michaelismichael ]at[ gmail ]dot[ com
  • Marc Cheetah, Monroe County Public Library, sponsors and general stuff, marc.j.cheetah ]at[ gmail ]dot[ com
  • Nathan Heald, Bloominglabs, registration and schwag, dosman ]at[ packetsniffers ]dot[ com
  • Barbara Hallock, volunteer coordinator, bahalloc ]at[ iu ]dot[ edu
  • Austin Toombs, Bloominglabs booth coordinator, austintoombs ]at[ googlemail ]dot[ com
  • Dan Halsey, Bloominglabs, badge maker and exhibitor coordinator, dakhalsey ]at[ gmail ]dot[ com

[edit] Possible New Exhibitors

  • Center for Sustainable Living
    • Bike Project
  • LVL1, Hive13, Club Cyberia, Makerspace: Goshen
  • Indiana Filmmakers Network
  • Bloomington Print Collective
  • Trained Eye Arts
  • My Sister's Closet
  • EGBG's - a Bloomington glass blowing shop
  • Mother Hubbard's Cupboard
  • Ivy Tech
  • Crane

[edit] Possible Events

  • Power Wheels Race
  • Circuit Bending
  • Frankenstein stuffed animals
  • Thursday night music event at the Bluebird
  • Open houses at local makers space in Bloomington on Friday night
    • Bloominglabs
    • Trained Eye Arts
    • Bloomington Print Collective
    • Ecovillage
  • Saturday night Par-Tay at Bloominglabs

[edit] Schools

  • MCCSC
  • Hoosier Hills
  • Project School
  • Pinnacle School

[edit] Entertainment

[edit] Possible Sponsors

  • Pinnacle School
  • Hoosier Energy
  • Crane's STEM group
  • PTI
  • Cook
  • Ivy Tech
    • Entrepeneurship Institute - Steve Bryant
  • Bender Lumber
    • Paul Bender - 812-339-9730 x210
  • Boston Scientific in Spencer
  • Cummins
  • Baxter
  • Herald Times (maybe in-kind advertising)
  • MCPL (in-kind graphic design)
  • Stansifers
  • Kleindorfers
  • Neff Engineering, a local 80/20 distributor
  • Lowes, Menards, Radio Shack
  • Bloomington Technology Partnership
    • Ron Walker
    • Katy Birge
  • SproutBox
  • Mark Krenz/SUSO
  • Layne Hydro
    • Vic's company

[edit] Contacts

  • Mike McAfee, Executive Director, Visit Bloomington, mike ]at[ visitbloomington ]dot[ com
  • Laura Newton, Assistant Directory, Visit Bloomington, laura ]at[ visitbloomington ]dot[ com
  • Talisha Coppock, Executive Director, Convention Center, tcoppock ]at[ bloomingtonconvention ]dot[ com
  • Zoe Monts, Sales and Event Assistant, Convention Center, zoe ]at[ bloomingtonconvention ]dot[ com
  • Lauren Dexter, Event Coordinator, Convention Center, lauren ]at[ bloomingtonconvention ]dot[ com

[edit] Insurance

  • Cost?

[edit] Budget

  • Venue
  • Insurance
  • Printing
    • Flyers and posters to put up around Bloomington
    • Yard signs
    • Banners for the event
    • Handouts/Program for the event
  • Advertising
  • T-shirts for volunteers
  • 50 Makevention shirts to sell during event plus pre-sales orders and volunteer shirts / ordered 8-8
  • Other Schwag?

[edit] Income

  • Charge vendors more ($25)
  • Encourage $5 per person/$15 for families donations

[edit] Registration handout / badges & schwag

  • 200 lanyards with badge clips / ordered 8-8
  • Wood gear laser-cut badges for $10, 100 to be made
  • 500 paper badges

[edit] Other events around the same time

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